Last updated: 26 September 2022

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Introduction

At 414, we take data privacy and security very seriously and we want to protect your data against any potential misuse.

This GDPR-compliant Privacy Notice is in accordance with data protection laws of the European Union, namely the GDPR and any applicable laws regarding the processing, privacy and use of Personal Data as applicable to 414, including but not limited to the laws and regulations of the Kingdom of the Netherlands.

414 B.V. and our service providers may collect and use your Personal Data for our legitimate purposes. This privacy policy will explain how our organisation uses the personal data we collect from you when you use our website.

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Topics:

• What data do we collect?
• How do we collect your data?
• How will we use your data?
• How do we store your data?
• Marketing
• What are your data protection rights?
• What are cookies?
• How do we use cookies?
• What types of cookies do we use?
• How to manage your cookies
• Privacy policies of other websites
• Changes to our privacy policy
• How to contact us
• How to contact the appropriate authorities

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What data do we collect?

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414 collects the following data, hereafter referred to as ‘your personal data’:

• Personal identification information (Name, email address, address, phone number, etc.);
• Financial information (Bank account numbers, transaction details, billing address, counter-party details and signatures);
• Information required by 414 to help you meet your legal and regulatory requirements regarding compliance with the Sustainable Finance DisclosureRegulation (the ‘SFDR’) and the EU Taxonomy Regulation, as well as theCorporate Sustainability Reporting Directive (the ‘CSRD’);
• Minutes of meetings with 414’s employees; and
• Any other information related to you or third parties you may provide 414.

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How do we collect your data?

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You directly provide 414 with most of the data we collect. We collect data and process data when you:

• Register online for a demo;
• Enter into a contractual agreement with 414 to get access to the Platform and all the various tools in it;
• Voluntarily complete a customer survey or provide feedback on any of our message boards or via email;
• Use or view our website via your browser’s cookies.

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414 may also receive your data indirectly from the following sources:

• Stacker;
• Typeform;
• Intercom.    

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How will we use your data?

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414 collects your data so that we can:

• Execute risk management consultancy and ensure your compliance with legal and regulatory obligations (i.e., theSustainable Finance Disclosure Regulation (the ‘SFDR’), the EU TaxonomyRegulation and the Corporate Sustainability Reporting Directive (CSRD);
• Perform our services as agreed upon in the contract between data controller and data processor.

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414 also shares your data with third-party service providers providing services such as website hosting, data analysis, information technology, payment processing, customer service, email delivery and other services. These service providers are the following:

• AirTable;
• Stacker;
• Typeform;
• Intercom;
• Coda.

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When 414 processes your data, it may send your data to, and also use the resulting information from, our service providers.

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How do we store your data?

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414 securely stores your data in Airtable and Typeform, and ensures data protection through implementing the ‘Principle of Least Privilege’, and through the implementation of a password management policy.

414 will keep your personal data for a time period of between three to five years, depending on how long the data is needed for the purpose for which it is used. Once this time period has expired, we will permanently delete your data.

If you wish to review, correct, amend, restrict or delete personal data you have provided to us, please contact us at hello@fouronefour.io or click here.

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What are your data protection rights?

414 would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

1. The right to access – You have the right to request 414 for copies of your personal data by sending us an email at hello@fouronefour.io.‍
2. The right to rectification – You have the right to request 414 to correct any information you believe is inaccurate. You also have the right to request 414 to complete the information you believe is incomplete.‍
3. The right to erasure – You have the right to request 414 to erase your personal data, under certain conditions. You can observe this right by requesting the exercise of this right through email (at hello@fouronefour.io) or filling in our form here. ‍
4. The right to restrict processing – You have the right to request 414 to restrict the processing of your personal data, under certain conditions.‍
5. The right to object to processing – You have the right to object to 414’s processing of your personal data, under certain conditions.‍
6. The right to data portability – You have the right to request 414 to transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: hello@fouronefour.io.

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Cookies

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Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information.When you visit our websites, we may collect information from you automatically through cookies or similar technology.

For further information, visit allaboutcookies.org.

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How do we use cookies?

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414 uses cookies in a range of ways to improve your experience on our website, including understanding how you use our website.

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What types of cookies do we use?

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There are a number of different types of cookies, however, our website uses cookies:

• So that we recognise you on our website and remember your previously selected preferences. These could include what language     you prefer and location you are in. A mix of first-party and third-party cookies are used;
• To collect information about your visit to our website, the content you viewed, the links you followed and information about your     browser, device, and your IP address.

How to manage cookies?

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You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

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Privacy policies of other websites

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The 414 Platform and website contain links to other websites. Our privacy policy applies only to our Platform and website, so if you click on an external link, you should read their privacy policy.

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Changes to our privacy policy

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414 keeps its privacy policy under regular review and places any updates on this web page. This privacy policy was last updated on 29 September 2022.

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How to contact us?

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If you have any questions about 414’s privacy policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us.

Email us at: hello@fouronefour.io

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How to contact the appropriate authority?

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Should you wish to report a complaint or if you feel that 414 has not addressed your concern in a satisfactory manner, you maycontact the Dutch Data Protection Authority (Dutch DPA).

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Telephone number:

(+31) - (0)70 - 888 8500

Fax:

(+31) - (0)70 - 888 8501

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Address:

Autoriteit Persoonsgegevens
PO Box 93374
2509 AJ DEN HAAG

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Visiting Address: (only by appointment) 

Bezuidenhoutseweg 30

2594 AV Den Haag